Guide
Schedule interview
Book interviews and auto-create Google Meet, Zoom, or Teams links.
Interviews in HRHandle are bound to a specific candidate and vacancy, so every booking automatically appears on the right pipeline card and the right candidate profile. If you've connected a calendar or video provider in Settings → Integrations, HRHandle can create the meeting link and calendar event for you.
Open the schedule form
From the sidebar, click Interviews, then Schedule Interview in the top-right corner. You can also schedule directly from a vacancy's pipeline or a candidate detail page — both shortcuts pre-fill the candidate and vacancy for you.
Fill in the form
The form is grouped into three sections.
Who and what
- Candidate: search by name. The dropdown lists everyone in your talent pool.
- Vacancy: once a candidate is selected, this narrows to the roles they have an application for. You can only schedule interviews against an existing application.
- Interviewer: any active team member. Optional but recommended — the interviewer gets a notification and the calendar invite (if integrations are connected).
When and how long
- Date and Time are required. They are stored in your local timezone.
- Duration defaults to 60 minutes; choose from 15 to 120.
- Interview Type: Video Call, Phone Call, or On-site. The type controls which meeting-link options are available below.
Meeting link
For Video Call interviews, you can either paste your own link or have HRHandle generate one. If you've connected providers in Settings → Integrations, you'll see one-click options:
| Source | What gets created |
|---|---|
| Manual | Paste any URL (Zoom personal room, Whereby, etc.). |
| Google Meet | A Google Calendar event with an embedded Meet link, on the connected Google account. |
| Zoom | A Zoom meeting on the connected Zoom account. |
| Microsoft Teams | A Microsoft 365 calendar event with a Teams meeting on the connected Microsoft account. |
For Phone Call and On-site interviews, the meeting-link section is reduced to a single text field for the dial-in number or address.
What happens after you save
- The interview is stored on the candidate and vacancy. It shows up on both detail pages and the candidate's pipeline card.
- If you chose an auto-generated provider, the calendar event and meeting link are created in the background and attached to the record.
- The interviewer (if set) and the user who scheduled it both receive an in-app notification.
- Optionally, an email invitation is sent to the candidate with all the details and the meeting link.
Editing or cancelling
Click any interview row to open its detail panel. From there you can reschedule (changes the calendar event in place), cancel (removes the calendar event), or change the interviewer.
Integrations setup
Auto-generated meeting links require connecting the provider once in Settings → Integrations:
- Google Calendar — OAuth to your Google account. Required for Google Meet.
- Zoom — OAuth to your Zoom account.
- Microsoft 365 — OAuth to your Microsoft account. Required for Teams.
Each connection is per-user, not per-organization, so each interviewer who wants auto-generated links must connect their own account.